SUBJECT
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Consideration to award two-year parts/service contract FY25-060 for the purchase of Original Equipment Manufacturer (OEM) parts/service for the City's John Deere equipment to the sole bidder RDO Equipment, Laredo, Texas, in an annual amount up to $350,000.00 and two-year amount of $700,000.00. All parts and services will be secured on an as needed basis. The term of this contract shall be for a period of two years beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract may be extended for three, additional one-year periods, upon mutual agreement of the parties. Funding is available in the Fleet Management Fund
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received one (1) bid through Cit-E-Bid for awarding a two-year parts/service contract. This contract establishes pricing for the purchase of original equipment manufacturer parts and service for the City’s John Deere equipment. The term of this contract shall be for a period of two years beginning as of the date of its execution. This contract may be extended for three, additional one-year periods, upon mutual agreement of the parties. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Summary Pricing:
John Deere Parts/Services Unit Price
Discount Offered 10%
Product I.D. (Mfr.) John Deere Parts
Labor Rate for Service $200.00 Shop/Hour
$225.00 Field/Hour
Mileage Rate 5-45 Miles--$220.00/Hourly
50-150 Miles--$260.00/Hourly
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be awarded.
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Fiscal Impact
Fiscal Year: 2025.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2072.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made.