SUBJECT
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Consideration to award contract FY24-052 to the sole bidder Villa Laredo Restaurant, Laredo, TX in order to provide drink and snack vending machine services for the City of Laredo Airport. The term of this contract shall be for a period of three years beginning the date of its execution. This contract can be renewed two additional three-year periods upon mutual agreement of the parties. Villa Laredo Restaurant will offer a 10% commission of gross sales and will provided a monthly sales report with their commission payment. All services will be secured on an as needed basis. All commission will be deposited into the Airport Operations Fund.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City of Laredo solicited Request for Proposals through Cit-E-Bid and received one proposal for vending machine services. The vendor will install one drink and one snack machine per floor. Staff is recommending that this contract be awarded to the sole bidder Villa Laredo Restaurant. The term of this contract shall be for a period of three (3) years beginning as of the date of its execution. The contract may be extended for two (2), additional three (3) year periods. This contract shall be the responsibility and of and managed by the vendor and the City of Laredo Airport Department.
In determining Best Value for the City of Laredo, the following factors were considered in accordance with the corresponding weights, in evaluating the proposal:
Best Value Criteria
Commission Rate of Proposal 40%
Proposed Selling Price of Products 30%
Support/Service Qualifications 20%
Proposed Incentives 10%
Score
Villa Laredo Restaurant 82
Proposed: 10% Commission from Gross Revenue
Refer to Bid Tabulation for Pricing.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be approved.
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Fiscal Impact
Fiscal Year: 2024
Budgeted Y/N?: No.
Source of Funds: Airport Operations Fund.
Account #: 242-0000-361-3008
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
All commission will be deposited into the Airport Operations Fund revenue account 242-0000-361-3008.