SUBJECT
title
Consideration to award annual supply contract FY25-027 for the purchase of tractor and heavy equipment
tires Sections I and II to Southern Tire Mart, Columbia, MS, in an amount up to $85,000.00. All tires will be secured on an as-needed basis. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract can be renewed three (3) additional one (1) year extension periods, upon mutual agreement of the parties. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received two bids through Cit-E-Bid for awarding a contract for the purchase of tractor and heavy equipment tires for the Fleet Department. Although Border Tire (Border Recapping) submitted a low bid for Section II, the tires submitted do not meet the minimum specifications requested on the bid. Staff has reviewed the bids and is recommending that Sections I and II be awarded to the vendor meeting specifications, Southern Tire Mart. All delivery of tires will be made from the local store. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. The contract may be extended for three, additional one (1) year periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Summary:
Vendor Section I Total Percentage Discount Recommendation
Southern Tire Mart $39,338.40 37% Award
Border Tire (Border Recapping) $39,746.00 4%
Section II Total Percentage Discount Recommendation
Border Tire (Border Recapping) $ 9,976.00 4% Tires do not meet specs.
Southern Tire Mart $13,300.00 37% Award
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be approved.
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Fiscal Impact
Fiscal Year: 2025.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2072.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.