SUBJECT
title
Consideration to renew contract FY24-030 to Rio Bravo Recycling, Laredo, Texas and to allow for a 25% contract amount increase of $125,000.00 and a new annual amount of $625,000.00 for a total contract value amount of $2,375,000.00 for the purchase of materials required for all city paving and construction projects:
1). Flexible base Type D - Crushed Concrete, F.O.B. Public Works or Utilities Department Compound Job Site - $28.95/ton;
2). Flexible base Type D - Crushed Concrete, F.O.B. Vendors Plant, Picked up by City Trucks- $19.95/ton.
The term of this contract shall be for a period of one (1) year beginning as of the date
of its execution, this is the first of three extension periods. All materials shall be purchased on an as needed basis. There was no price increase in this extension period. Funding is available in General Fund-Public Works Department, Waterworks Fund, and respective construction project budgets.
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PREVIOUS COUNCIL ACTION
Approved a one year contract on 02/05/24
BACKGROUND
This contract establishes a unit price rate on crushed concrete delivered to the Public Works or Utilities Department Job Site and picked up by City trucks. The term of this contract was for a period of one (1) year beginning as of the date of its execution and may be extended for three (3), additional one (1) year periods. This is extension 1 of 3.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract renewal be approved.
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Yes
Source of Funds: Public Works & Utilities Department Fund.
Account #: 101-2730-532.3014 & 557-4130-532-3014
Change Order: Exceeds 25% Y/N: No
FINANCIAL IMPACT:
These materials are used by city departments required for all city paving, repair and construction projects. The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.