SUBJECT
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Consideration to award annual service/parts contract RFB 2026-044 to provide maintenance and repair services for the city’s stationary and portable generators to the lowest responsive/responsible bidders:
1). Laredo Mechanical Industrial Services, Laredo, TX in an annual amount up to $300,000.00 and $900,000.00 for the remainder of the contract term;
2). Glz Auto Services, Laredo, Texas in an annual amount up to $75,000.00 and $225,000.00 for the remainder of the contract term;
The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. All services will be secured on an as needed basis. This contract can be renewed three additional one-year extension periods, upon mutual agreement of the parties. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received two (2) bids through Cit-E-Bid for awarding an annual service/parts contract for providing maintenance and repair services for the City’s stationary and portable generators for the Fleet Department. This contract establishes an hourly service rate and a discount rate for parts. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This contract can be renewed three additional one-year extension periods, upon mutual agreement of the parties. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Summary:
Laredo Mechanical
Industrial Services Glz Auto Services
Stationary & Portable Generator Services Hourly Rate Hourly Rate
Standard Shop Labor Rate $ 58.00 $ 68.00
Field Labor Rate $ 58.00 $ 68.00
Diagnostic Shop Labor Rate $ 58.00 $ 68.00
Diagnostic Field Labor Rate $ 58.00 $ 68.00
Percent of Discount Offered 0% 2%
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be approved.
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Fiscal Impact
Fiscal Year: 2026.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2820-533-2078.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities and services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.