SUBJECT
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Consideration to ratify award to Netsync Network Solutions, McAllen, TX, in the amount not to exceed of $11,232.06 per year for technological hardware upgrades and improvements for one Laredo Public Library location, the McKendrick Ochoa Salinas Branch Library. The term of this contract is for one (1) year beginning the date of its execution. The Library is currently eligible for 85% discount under the E-rate program; this contract adheres to both the Federal E-rate and local procurement procedures. Funding is available in the Library Department Operational Fund.
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PREVIOUS COUNCIL ACTION
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BACKGROUND
VIVA LAREDO PLAN ALIGNMENT
Alignment Rating: Strong
Supporting goal(s)/policy(ies): Goal 10.1: Support the improvement of the Education system of Laredo through coordination of efforts across all agencies.
Summary of alignment: Building a strong network infrastructure will allow students of all ages to access online learning resources, databases, and distance learning courses at all of the public libraries.
Existing network equipment and cabling at the McKendrick Ochoa Salinas Branch, of the Laredo Public Library system, is at end-of-life and in need of replacement and upgrade. The Laredo Public Library participates in the Federal Communications Commission Universal Service Administrative Company’s E-rate program that provides government-sponsored discounts to eligible entities.
The Library participates in the Universal Service Program (E-rate) which is administered by the Schools and Libraries Division (SLD) of the Universal Service Administration Company (USAC). This non-for-profit corporation was appointed by the Federal Communications Commission (FCC) to ensure that the benefits of telecommunications services reach students and communities across the country. E-rate is a Federally subsidized program allowing nonprofit schools and libraries to receive substantial discounts for communications and internet access. The Library is currently eligible for an 85% discount.
Adhering to both the Federal E-rate and local rules for procurement, the Library put out a Request for Proposals and received three (3) bids for services. E-rate rules require participating entities to select the most cost-effective solution; as such, the Library opted for Netsync Network Solutions. If the Library’s proposed improvements are not funded through the E-rate program, the contract between the City and Netsync will be null and void.
Description Amount
Full pre-discount eligible amount of project $24,025.84
Library’s Commitment $11,232.06
COMMITTEE RECOMMENDATION
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STAFF RECOMMENDATION
recommendation
Staff recommend the approval of this motion.
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Fiscal Impact
Fiscal Year: 25-26
Budgeted Y/N?: Y
Source of Funds: General Fund-Public Library
Account #: 101-3515-552-0700
Change Order: Exceeds 25% Y/N: N
FINANCIAL IMPACT:
Funding is available in the Library Department Operational Fund.