SUBJECT
Consideration to renew annual service contract FY24-086 to provide electric motor repair services with the following vendors:
1. RAMSA Electric of Laredo, Texas in an annual amount of up to $400,000.00 and
$400,000.00 for the remainder of the contract term;
2. Delta House Electric & Motor, of Freer, Texas in an annual amount of up to $375,000.00 and
$375,000.00 for the remainder of the contract term.
Repairs are for motors with horsepower ratings ranging from 1/8 HP to 400 HP that are used in water and wastewater operations. The term of this contract shall be for a period of one year beginning as of the date of its execution. There was no price increase during the last extension period. This is the second of three one-year extension periods. All services will be purchased on an as needed basis. Funding is available in the Waterworks and Sewer System Funds.
VIVA LAREDO PLAN ALIGNMENT
Alignment Rating:
Supporting goal(s)/policy(ies):
Summary of alignment:
PREVIOUS COUNCIL ACTION
Approved a one-year contract on 8/19/24.
Approved a one-year contract on 8/18/25.
BACKGROUND
This contract establishes pricing for repairs on motors with horsepower ratings ranging from 1/8 HP to 400 HP and will service the electric motor used in the water and wastewater operations. There was no price increase during the last extension period. This is the second of three one-year extension periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Utilities Department.
A complete bid tabulation is attached for review.
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
It is recommended that these contracts be renewed.
Fiscal Impact
Fiscal Year: 2026.
Budgeted Y/N?: Yes.
Source of Funds: Waterworks and Sewer System Funds.
Account #: 557-4120-533-2030 & 559-4210-533-2030.
Change Order: Exceeds 25% Y/N: No
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.