SUBJECT
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Consideration to renew annual parts/service contract FY23-055 with the following vendors:
1). Heil of Texas, San Antonio, TX, in annual amount of up to $250,000.00 and;
2). BTE Body, Irving, TX, in annual amount of up to $250,000.00 and;
3). Fox Truck World, San Antonio, TX, in annual amount of up to $600,000.00 and;
4). Texas Pack + Load, San Antonio, TX, in annual amount of up to $850,000 and;
5). Laredo Mechanical, Laredo, TX, in annual amount of up to $1,000,000.00;
for the purchase of Original Equipment Manufacturer (OEM) parts and services for the City’s automated side loader trucks. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. There was no price increase during the last extension period. This contract may be extended for one (1) additional one-year period upon mutual agreement of the parties. All services will be secured on an as needed basis. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 6/10/24.
BACKGROUND
This contract establishes a discount rate on parts for automated side loader garbage trucks for the Fleet Department. There was no price during the last extension period. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This is the second of three extension periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Summary:
Section I (Scorpion Parts Only): BTE Body Co. $250,000.00
Section II (Scorpion Labor Only): Laredo Mechanical $300,000.00
Texas Pack + Load $150,000.00
Section III (G-S Parts Only): Fox Truck World $400,000.00
Texas Pack + Load $200,000.00
Section IV (G-S Labor Only): Laredo Mechanical $300,000.00
Fox Truck World $150,000.00
Fox Truck World $50,000.00 (Warranty)
Section V (Heil Parts Only): Heil of Texas $200,000.00
Texas Pack + Load $100,000.00
Section VI (Heil Labor Only): Laredo Mechanical $200,000.00
Texas Pack + Load $50,000.00
Heil of Texas $50,000.00
Section VII (New Way Parts Only): Texas Pack + Load $200,000.00
Section VIII (New Way Labor Only): Laredo Mechanical $200,000.00
Texas Pack + Load $100,000.00
Texas Pack + Load $50,000.00 (Warranty)
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be renewed.
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Fiscal Impact
Fiscal Year: 2025.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2078.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities and services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.