Contract Approval
SUBJECT
title
Consideration to award contract number FY24-030 to the sole bidder Rio Bravo Recycling, Laredo, Texas in amount up to $500,000.00 for the purchase of the following paving, and construction materials:
1). Flexible base Type D - Crushed Concrete, F.O.B. Public Works or Utilities Department Compound Job Site - $28.95/ton;
2). Flexible base Type D - Crushed Concrete, F.O.B. Vendors Plant, Picked up by City Trucks - $19.95/ton.
This contract is for the purchase of materials required for all city paving and construction projects. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This contract can be renewed three (3) additional one (1) year extension periods, upon mutual agreement of the parties. All materials shall be purchased on an as needed basis. Funding is available in General Fund-Public Works Department, Waterworks Fund, and respective construction project budgets.
body
PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received one (1) bid through Cit-E-Bid for awarding an annual supply contract for the purchase of flexible base crushed concrete for the Public Works and Utilities Departments. This contract establishes a unit price rate on crushed concrete delivered to the Public Works or Utilities Department Job Site and picked up by City trucks. Staff has reviewed the bid received and is recommending that this contract be awarded to the sole bidder Rio Bravo Recycling. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. The contract may be extended for three (3), additional one (1) year periods.
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be approved.
end
Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Public Works & Utilities Departments Fund.
Account #: 10127305323014 & 557-4130-532-3014
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
These materials are used by city departments required for all city paving, repair and construction projects. The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.