SUBJECT
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Consideration for approval of a contract with Dental Odyssey, located at 5901 McPherson Rd Laredo, TX 78041, in the total amount not to exceed $150,000.00 for dental services necessary within the scope of practice for the HIV Ryan White Program. Term of the agreement is from April 01, 2026 through March 31, 2027; with option to renew additional two (2) one-year periods, contingent of funding availability. Funding is available in the Laredo Public Health Department - HIV Ryan White Program Fund.
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PREVIOUS COUNCIL ACTION
On March 17, 2025, Council approved Motion 25-414.
BACKGROUND
Provider will render all dental services necessary within the scope of practice for appropriate treatment of patients as defined and described by rules and guidelines and applicable laws and standards followed by the South Texas Development Council (STDC), and National Guidelines followed by the Department’s HIV Ryan White Program. Services will be provided for the term from April 01, 2026 through March 31, 2027. Either party may terminate this agreement by giving seven days written notice to the other party. The total cumulative payment to the provider shall not exceed the amount stipulated in the agreement. Reimbursement will be paid on a monthly basis upon receipt of an invoice.
VIVA LAREDO PLAN ALIGNMENT
Alignment Rating: Strong
Supporting goal(s)/policy(ies):
• Goal 7.1: Improve access to health services for all residents.
• Policy 7.1.2: Ensure affordability and accessibility of health services for low-income, uninsured, and underserved populations.
• Policy 7.1.4: Expand access to specialized care and supportive services for vulnerable populations.
• Goal 7.2: Prevent and control the spread of communicable diseases in the community.
• Policy 7.2.3: Support prevention, treatment, and supportive care programs for HIV and other infectious diseases.
• Goal 7.5: Strengthen public health systems and partnerships.
• Policy 7.5.4: Collaborate with community healthcare providers to expand access to comprehensive care services.
Summary of alignment: This action aligns with the Viva Laredo Comprehensive Plan by expanding access to essential dental care services for individuals living with HIV who rely on Ryan White Program support. Oral health services are critical to maintaining overall health and treatment success for individuals with HIV, and the contract ensures continued access to comprehensive care for underserved populations. By strengthening partnerships with local providers and supporting integrated health services, the program advances the Plan’s goals of improving healthcare access, reducing health disparities, and strengthening community health outcomes.
COMMITTEE RECOMMENDATION
N/A
STAFF RECOMMENDATION
recommendation
Staff recommends that Council approves the Motion.
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Fiscal Impact
Fiscal Year: 2026
Budgeted Y/N?: Y
Source of Funds: Public Health Department - HIV Ryan White
Account #: 226-6020 and 226-6021 and 226-6111
Change Order: Exceeds 25% Y/N: N/A
FINANCIAL IMPACT:
Funding is available in the revenue account is 226-0000-323-4051 and the expenditure division is 226-6020 and project HERW20; revenue account is 226-0000-323-4050 and the expenditure division is 226-6021 and project HESS18 and project HESS19; revenue account is 226-0000-321-6313 and the expenditure division is 226-6111 and project HERC08 and project HERC09.