SUBJECT
title
Consideration to award contract RFP 2026-007 with sole bidder TAMCO Services, Laredo, TX in an amount not to exceed $185,000.00 annually and for a total contract value of $740,000.00 for the disposal of freon for refrigerators and window A/C units for the Solid Waste Department. This service is needed in order to comply with the Texas Commission on Environmental Quality (TCEQ) regulations and guidelines to properly dispose of freon by certified technicians. The term of this contract shall be for a period of two (2) years and may be extended for an additional two (2) year period, upon mutual agreement of both parties and contingent upon the availability of appropriated funds. Funding is available in the Solid Waste Department Fund.
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VIVA LAREDO PLAN ALIGNMENT
Alignment Rating: Strong
Supporting goal(s)/policy(ies): Policy 6.4.15
Summary of alignment: Plan for adequate and sustainable solid waste management practices such as city-wide composting, landfill gas harvesting and expanding of recycling capacity and removal of freon.
PREVIOUS COUNCIL ACTION
N/A
BACKGROUND
This contract establishes pricing services for the recovery and removal of Freon
(R-22, R-12,134A, R410a) from the landfill for disposal of refrigerators, evaporators,
condensers and window units. These services are needed in order to comply with
TCEQ regulations and guidelines. Services are provided by licensed technicians and
equipment necessary to complete the disposal services. The term of this contract shall be for a period of two (2) years beginning as of the date of its execution with the option to renew for an additional two (2) year period, upon mutual agreement of both parties and contingent upon the availability of appropriated funds.
Solicitation for Request for Proposals was done through Cit-E-Bid in which only one submittal was received: TAMCO Services, Laredo, Texas.
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be awarded.
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Fiscal Impact
Fiscal Year: 2026
Budgeted Y/N?: Yes
Source of Funds: Solid Waste Fund
Account #: 556-2560-533-3930
Change Order: Exceeds 25% Y/N:
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services
needed, should the City need to purchase these commodities or services. The City's
obligation for performance of an annual supply contract beyond the current fiscal year
is contingent upon the availability of appropriated funds from which payments for the
contract purchases can be made. If no funds are appropriated and budgeted during
the next fiscal year, this contract becomes null and void.