SUBJECT
title
Consideration to renew annual service contracts FY22-067 with the following vendors for water treatment and wastewater treatment, booster stations, and lift station pump repairs. This contract establishes hourly rates and a percentage discount on parts utilized during emergency pump repairs. There was no price increase during the last extension period. All services will be purchased on an as needed basis. This contract may be extended for two, additional one-year periods, upon mutual agreement of the parties. Funding is available in the Waterworks and Sewer System Funds.
1) Sections V, X, XI, XII: Gutierrez Machine Shop, Laredo, Texas for an amount of $375,000.00 (Primary Vendor);
2) Sections III, IV, VI, VII: A-Squared Water Treatment, Laredo, Texas for an amount of $500,000.00 (Primary Vendor);
3) Sections I, II, VIII, IX: RAMSA Electric Mechanic, Laredo, Texas for an amount of $375,000.00 (Primary Vendor).
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PREVIOUS COUNCIL ACTION
Approved a one-year contact on 5/18/23.
BACKGROUND
This contract establishes hourly shop and field rates and a percentage discount on parts utilized during emergency and critical pump repairs at the water treatment and wastewater treatment, booster stations, and pump lift stations. There was no price increase during the last extension period. This is the second of three extension periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Utilities Department.
Gutierrez Machine Shop $375,000.00 Sections V,X,XI,XII (Primary Vendor).
A-Squared Water Treatment $500,000.00 Sections III,IV,VI,VII (Primary Vendor).
RAMSA Electric Mechanic $375,000.00 Sections I,II,VII,IX (Primary Vendor).
A complete bid tabulation is attached (Pricing).
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be renewed.
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Funding is available in the Water Works and Sewer System Funds.
Account #: 559-4210-533-2037, 559-4220-533-2037, 557-4120-533-2037, and 557-4120-533-2030.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
All services will be purchased on an as need basis. The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.