SUBJECT
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Consideration to award contract FY24-054 to the following vendors:
1). Nouveau Texas, San Antonio, Texas in an annual amount of up to $125,000.00 and three-year total of $375,000.00 (Primary Vendor);
2). Otis Elevator, Palm Gardens, Florida in an annual amount up to $60,000.00 and
three-year total of $180,000.00 (Secondary Vendor);
for a three-year elevator and escalator maintenance service contract. This contract will provide monthly maintenance on the elevators and escalators at the following locations: Airport Terminal, Bridges III & IV, City Hall (Downtown), City Hall Annex, Police Department, Public Library, Fire Administration Building, El Mercado, Parking Division, Federal Courthouse, Parks & Recreation Centers, El Pico Water Treatment Plant, Max Mandel Golf Course, and Uni-Trade Stadium. The term of this contract shall be for a period of three years beginning as of the date of its execution. This contract can be renewed one additional three-year period, upon mutual agreement of the parties. Funding is available in the respective departmental budgets.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received two bids through Cit-E-Bid for elevator/escalator maintenance services for various departments. The primary vendor will be required to perform monthly inspections, to adjust and lubricate the elevators as needed, and to repair or replace the power units, group motors, and controllers. The term of this contract shall be for a period of three (3) years beginning as of the date of its execution. The contract may be renewed for one, additional three (3) year period upon mutual agreement of the parties. If the primary contract vendor is unable to respond in the allotted time without notification, the City reserves the right to contact the secondary contract vendor to address the problem.
In determining the best value for the City of Laredo the following factors were considered by various departments, in accordance with corresponding points, in the evaluation of the proposals:
Best Value Criteria Maximum Points
Pricing for Services 40
Firms Qualifications, References, Experience 20
Ability to Address RFP Requirements 30
Staff Qualifications and Responsibilities 10
100
A complete bid tabulation and a scoring evaluation is attached.
Scoring Summary
Vendor Evaluation Scores Awarded Annual Amount Notes
Nouveau Texas 93.5 $125,000.00 Primary Vendor
Otis Elevator 59.0 $ 60,000.00 Secondary Vendor
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be approved.
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Various Department Funds.
Account #: Various Department Accounts.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.
Funding will be secured from the user departments budgets.