SUBJECT
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Consideration to renew annual service contract FY22-001 with the following vendors:
1.) Lozano’s Body Shop Repairs Laredo, Texas;
2.) South TX Auto Rebuilders Laredo, Texas;
Section I: Car Repair Services
Section II: Light Duty Truck Repair Services
Section III: Medium Duty Truck Repair Services
Section IV: Heavy Duty Truck Repair Services;
in annual amount of up to $350,000.00 for auto & truck body shop repairs for the Fleet Department. All repair services will be purchased on an as-needed basis. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. There was no price increase during the last extension period. This is the last extension period for this contract. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 9/3/24.
BACKGROUND
This contract establishes an hourly service rate and a percentage markup on automotive parts utilized during vehicle repairs. Lozano's Body Shop Repairs and South TX Auto Rebuilders will be contacted on repair services over $5,000.00 in order to secure the best bid contract pricing for the City. Estimated time for completion of any vehicle repairs by both vendors is six working days. Awarded vendors currently provide monthly invoice reconciliation reports to Risk Management. There was no price increase during the last extension period. This is the last extension period for this contract. This contract will be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Pricing under contract:
Lozano Body Shop Section I Section II
Hourly Flat Labor Rate $25.00 per Hour $25.00 per Hour
Parts Percentage (%) Price
Mark-up 15% 15%
Cost of pick/up delivery No Charge No Charge
Storage fees per day No Charge No Charge
Warranty offered on repairs 1 Year 1 Year
Warranty offered on paint 1 Year 1 Year
South Texas Auto Rebuilders Section III Section IV
Hourly Flat Labor Rate $40.00 per Hour $50.00 per Hour
Parts Percentage (%) Price
Mark-up 25% 25%
Cost of pick/up delivery $125.00 N/A
Storage fees per day No Charge No Charge
Warranty offered on repairs/Miles 1 Year/12,000 1 Year/12,000
Warranty offered on paint Limited Lifetime Limited Lifetime
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be renewed.
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Fiscal Impact
Fiscal Year: 2025.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2071.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
All services will be purchased on an as need basis. The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.