SUBJECT
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Consideration to renew annual service contract FY21-082 with Eurofins Xenco LLC, Stafford, Texas in an amount up to $350,000.00 to provide laboratory analytical services for water and wastewater samples in accordance to Environmental Protection Agency (EPA) approved standard methods. Sample testing is done on a daily, monthly, quarterly, and annual basis. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. There was no price increase during the last extension period. This contract can be renewed one additional one year extension period, upon mutual agreement of the parties. Funding is available in the Waterworks and Sewer System Funds.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on August 7, 2023.
BACKGROUND
This annual service contract establishes pricing for laboratory analytical services for water and wastewater samples for the Utilities Department. The testing laboratory is currently responsible for sample handling, analysis, and reporting on a wide range of environmental parameters in soil, water, and sludge samples for both water and wastewater applications. There was no price increase during the last extension period. This is the second of three extension periods. The term of this contract shall be for a period of one year beginning as of the date of its execution. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Utilities Department.
Tables under contract:
Table AA-Wastewater Sampling Events Table L-W.T. Pesticides/Herbicides
Table AA-Miscellaneous Sampling Groups Table M-W.T. TTHM
Table A-Sludge Permit Table N-W.T. HAA
Table B-Sludge TCLP (as per 40 CFR 261) Table O-W.T. TOC
Table C-Sludge Pathogens Table OO-W.T. SUVA
Table D-Soil Table OOO-W.T. SUVA
Table E-W.W. Groundwater Group A Table P-W.T. Radionuclides
Table F-W.W. Groundwater Group B Table Q-W.W. Process Control
Table G-W.W. Metals Table R-W.T. Ion Analysis
Table H-Root Zone Nutrients Table S-Microbiology
Table I-W.W. Priority Pollutants Table T-Industrial Pretreatment
Table J- W.T. Metal Groups A Table U-Storm Water Multisector Permit
Table K-W.T. Metal Groups B
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
Approval of motion.
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Fiscal Impact
Fiscal Year: 2024
Budgeted Y/N?: Yes
Source of Funds: Waterworks and Sewer System funds
Account #: 559-4210-533-5514 & 557-4120-533-5514
Change Order: Exceeds 25% Y/N: No
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.