SUBJECT
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Consideration to award annual service contract RFB 2026-014 to provide car wash services to the lowest responsive/responsible vendors:
1. Section I: Full Service Car Wash Services
a). Superior Wash, Orlando, Florida in an annual amount up to $60,000.00 and $180,000.00 for the remainder of the contract term;
b). RSH Services, Laredo, Texas in an annual amount up to $60,000.00 and $180,000.00 for the remainder of the contract term;
2. Section II: Exterior Car/Truck Wash Services
a). Go-Car Wash, Greenwood Village, Colorado in an annual amount up to $100,000.00 and $300,000.00 for the remainder of the contract term;
b). Jiffy Lube, Laredo, Texas in an annual amount up to $50,000.00 and $150,000.00 for the remainder of the contract term;
c). Superior Wash, Orlando, Florida in an annual amount up to $20,000.00 and $60,000.00 for the remainder of the contract term;
d). Double D Trucking, Laredo, Texas in an annual amount up to $20,000.00 and $60,000.00 for the remainder of the contract term;
The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract can be renewed three additional one-year extension periods, upon mutual agreement of the parties. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received five (5) bids through Cit-E-Bid for awarding an annual service contract for providing car/truck/heavy truck wash services for the Fleet Department. This contract establishes pricing for the purchase of wash services for the Fleet Department. The term of this contract shall be for a period of one year beginning as of the date of its execution. This contract can be renewed three additional one-year extension periods, upon mutual agreement of the parties. This contract shall be the responsibility of an administered by the vendor and the City of Laredo Fleet Department.
Summary Pricing:
Section I: Full Service Car Wash Unit Cost
Superior Wash $ 15.00
RSH Wash Services $ 300.00
Go-Car Wash No Bid
Jiffy Lube No Bid
Double D Trucking No Bid
Section II: Exterior Car/Truck Wash Unit Cost
Go-Car Wash $ 8.00
Jiffy Lube $ 15.00
Superior Wash $ 20.00
Double D Trucking $ 99.00
RSH Wash Services $ 100.00
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be approved.
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Fiscal Impact
Fiscal Year: 2026.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2820-533-2080.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purchase of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City’s Obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.