SUBJECT
title
Consideration to award a two (2) year contract FY25-055 with GMES, LLC, Columbia, MO for safety footwear II for City of Laredo Employees in an annual amount of $140,000.00. This safety footwear complies with approved specifications provided by Risk Management Division. The term of this contract shall be for two (2) years, subject to future appropriations; this contract may be extended one (1) additional two (2) year period, upon mutual agreement of the parties. Funding for this contract is available in the respective City departments' operational budget.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City of Laredo went out on Formal Bid Solicitations for contract FY25-055 for safety footwear II. Three bids were received for the purchase of approved safety footwear for the city maintenance personnel. Bids were requested on different steel toe / safety footwear various styles and brands with approved specs by our Risk Management Division. Each department will have the option to choose the type of boot best suited for the work environment and budget allocation.
Contract is being awarded by sections to the lowest responsive responsible bidder. The 5% local preference was calculated. The contract award is based on the lowest fixed pricing for the requested footwear for two-year contract. Tabulation attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be approved.
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Yes
Source of Funds: Operating funds
Account #:
Change Order: Exceeds 25% Y/N:
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services
needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year
is contingent upon the availability of appropriated funds from which payments for the
contract purchases can be made. If no funds are appropriated and budgeted during
the next fiscal year, this contract becomes null and void.
Funding is available on the respective department accounts.