SUBJECT
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Consideration to renew annual service contract FY24-067 for Outside Tire Repair Services with the following vendors:
1). Section I: Outside tire repairs for mid-size vehicles:
a). Toro Automotive, Laredo, Texas in an amount up to $100,000.00; and
b). Border Tire, Laredo, Texas in an amount up to $70,000.00.
2). Section II: Outside tire repairs for heavy-duty trucks:
a). Toro Automotive, Laredo, Texas in an amount up to $70,000.00; and
b). Southern Tire Mart, Laredo, Texas in an amount up to $60,000.00.
3). Section III: Outside tire repairs for industrial sized trucks:
a). Southern Tire Mart, Laredo, Texas in an amount up to $90,000.00; and
b). T&W Tire LLC., Laredo, Texas in an amount up to $45,000.00.
All outside tire repair services will be secured on an as needed basis. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. There was no price increase during the last extension period. This contract can be renewed two additional one-year extension periods upon mutual agreement of the parties. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 6/24/24.
BACKGROUND
This contract establishes regular and after hour service call rates for outside tire repair services for the Fleet Department. Prices for tire repairs shall be performed at the contractor's facility and remote sites on tires owned by the City of Laredo. All services will be provided on an as needed basis. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There was no price increase during the last extension period. This contract may be extended for two, additional one (1) year periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Current Contract Pricing:
Section I: Cars & Trucks
A) Toro Automotive
B) Border Tire
Section II: Heavy Duty Trucks
A) Toro Automotive
B) Southern Tire Mart
Section III: Construction Equipment
A) Southern Tire Mart
B) T&W Tire LLC.
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be renewed.
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Fiscal Impact
Fiscal Year: 2025.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2077.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.