SUBJECT
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Consideration to renew contract FY22-009 with Gutierrez Machine and Welding Shop Laredo, Texas in the annual amount of $100,000.00, for providing welding repair and fabrication services for the Solid Waste Services Department. Services include, but are not limited to repairs to equipment or items brought to the shop that require welding or fabrication. The term of this contract shall be for a period of one year, this is third and last extension period. All services will be secured on an as needed basis. Funding is available in the Solid Waste Department Fund.
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PREVIOUS COUNCIL ACTION
Second extension approved by Council on 11/20/23.
BACKGROUND
The Solid Waste Department formally requested bids to award a contract for welding repair and fabrication services through Cit-E-Bid procurement system. Sole bidder was Gutierrez Machine and Welding Shop Laredo, Texas. This contract establishes an hourly rate for metal repair and fabrication services. These metal repair services shall include the installation, alteration, and repairs to equipment or items brought to the shop that require welding or fabrication. There was no price increase during the last extension period. This is the third and last extension period. This contract will be the responsibility of and administered by the vendor and the City of Laredo Solid Waste Services Department.
Current Contract Pricing:
Description Unit Price
Regular Hourly Pay Rate $45.00 /Hour
Overtime Rate $67.50/Hour
Holiday/Weekend Hourly Rate $67.50/Hour
Service Call Pay Rate after 5:01 PM $67.50/Hour
Machine Shop Service Rate (8:00 AM to 5:00 PM) $40.00/Hour
Machine Shop Service Rate (After 5:00 PM, Weekends, Holidays) $60.00/Hour
Work Site Service (8:00 AM to 5:00 PM) $45.00/Hour
Work Site Service (After 5:00 PM, Weekends, Holidays) $67.50/Hour
Percentage Discount on Metal Materials 0%
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be renewed.
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Y
Source of Funds: Solid Waste
Account #: 556-2550-533-2010 & 556-2560-533-2010
Change Order: Exceeds 25% Y/N:
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void. Funding is available in the Solid Waste Fund account numbers:556-2550-533-2010 & 556-2560-533-2010.