SUBJECT
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Consideration for approval of FY23-ENG-13 CDBG Vietnam Veterans Walking Trail District V Project as complete, release of retainage, and approval of final payment in the amount of $30,273.50 to Midas Contractors, LLC. The final construction contract amount is $302,735.00 with a construction contract time of two hundred forty-nine (249) calendar days. Funding is available in 2021 CO Bond District V Priority Funds and CDBG 2021 to 2022 grant years.
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PREVIOUS COUNCIL ACTION
On November 6, 2023, City Council approved change order No. 1 an increase in the amount of $55,635.00, and an increase in contract time of one hundred eighty-nine (189) calendar days, for additional scope of work including sidewalk, benches, installation of flag poles, and monument structure, for FY23-ENG-13 CDBG Vietnam Veterans Walking Trail District V to Midas Contractors, LLC. The revised construction contract amount including this change order is $302,735.00 with a construction contract time of two hundred forty-nine (249) calendar days. Funding is available in 2022 CO Bond District V Priority Funds.
On January 17, 2023, City Council approved to award construction contract FY23-ENG-13 to the lowest responsible responsive bidder Midas Contractors, LLC., Laredo, Texas; in the amount not to exceed $247,100.00 for CDBG Vietnam Veterans Walking Trail (District V) for the total base bid plus alternate items #3, #4, and #5, and an additional $40,000.00 contingency allowance for other improvements. The project consists of constructing approximately 1,400 linear feet of a 10-foot-wide walking trail and other amenities adjacent to Joe A. Guerra Public Library located at 1120 Calton Rd. The construction contract time for the project is 60 calendar days and authorizing the Interim City Manager to execute all related contract documents contingent upon receipt and approval of insurance and bond documents. Funding is CDBG 2021 and 2022 grant years.
BACKGROUND
Sealed bids were received at the City Secretary’s Office, 1110 Houston Street, 3rd floor, City Hall Building, Laredo, Texas, or electronically through Cit-E-Bid until 4:00 P.M. on Thursday, January 5, 2023, and publicly opened, read, and taken under advisement on Friday, January 6, 2023, at 10:00 A.M. for the furnishing of all necessary materials, machinery, equipment, labor, superintendence, and all other services and appurtenances required for FY23-ENG-13 - CDBG Vietnam Veterans Walking Trail (District V) for the City of Laredo.
Three (3) manual bids were received at the City Secretary’s office on or before Thursday, January 5, 2023, at 4:00 P.M. The bids received were publicly opened, read and taken under advertisement on Friday, January 6, 2023, at 10:00 A.M.
The three (3) bids and bid bonds received were reviewed by the Engineering Department as follows:
|
Company Name |
Base Bid including Alternates #3, #4, #5 Plus Additional Contingency |
|
ALC Construction Company, Inc., Laredo, Texas |
$316,830.00 |
|
Midas Contractors, LLC., Laredo, Texas |
$247,100.00 |
|
Gilmar Construction, Laredo, Texas |
$328,151.00 |
Staff recommends for this project be awarded to Midas Contractors, LLC, Laredo, Tx, with that bid being determined the lowest responsible, responsive bid of the three bids received.
Change Order #1 is to include irrigation line removal, site work, concrete slab, sidewalk, benches, installation of flag poles, and monument structure.
|
|
Amount |
Construction Time |
|
Original Contract |
$247,100.00 |
60 Calendar Days |
|
Change Order No. 1 |
$55,635.00 |
189 Calendar Days |
|
Revised Contract |
$302,735.00 |
249 Calendar Days |
COMMITTEE RECOMMENDATION
N/A
STAFF RECOMMENDATION
recommendation
Approval of this motion.
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Fiscal Impact
Fiscal Year: 2024
Budgeted Y/N?: Y
Source of Funds: 2021 CO and CDBG
Account #: 474-0000-206-0100 and 211-0000-206-0100
Change Order: Exceeds 25% Y/N: N/A
FINANCIAL IMPACT:
Funding is available in the 2021 CO and CDBG 2021 and 2022 Grant Year.
Retainage Accounts 474-0000-206-0100 and 211-0000-206-0100