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Legislation Details
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File #:
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26-1871
Version:
1
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Type:
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Consent Agenda
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Status:
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Agenda Ready
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On agenda:
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10/5/2026
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Final action:
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Title:
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Consideration to award supplies contract RFP 2026-086 for the purchase of OEM parts for small and medium vehicles for the City’s Fleet Department with the following vendors:
Section I: Rush Truck Center, Laredo, TX in a two-year amount $1,700,000.00 and $2,550,000.00 for the remainder of the contract term;
Andy’s Auto Air & Bus, Laredo, TX in a two-year amount $250,000.00 and $375,000.00 for the remainder of the contract term;
Section II: Rush Truck Center, Laredo, TX in a two-year amount $600,000.00 and $900,000.00 for the remainder of the contract term;
Andy’s Auto Air & Bus, Laredo TX in a two-year amount $170,000.00 and $255,000.00 for the remainder of the contract term;
Section III: Rotex Truck Center, Laredo, TX in a two-year amount $700,000.00 and $1,050,000.00 for the remainder of the contract term;
Rush Truck Center, Laredo, TX in a two-year amount $300,000.00 and $450,000.00
for the remainder of the contract term;
Section IV: Rush Truck Center, Laredo, TX in a two-year...
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SUBJECT
title
Consideration to award supplies contract RFP 2026-086 for the purchase of OEM parts for small and medium vehicles for the City’s Fleet Department with the following vendors:
Section I: Rush Truck Center, Laredo, TX in a two-year amount $1,700,000.00 and $2,550,000.00 for the remainder of the contract term;
Andy’s Auto Air & Bus, Laredo, TX in a two-year amount $250,000.00 and $375,000.00 for the remainder of the contract term;
Section II: Rush Truck Center, Laredo, TX in a two-year amount $600,000.00 and $900,000.00 for the remainder of the contract term;
Andy’s Auto Air & Bus, Laredo TX in a two-year amount $170,000.00 and $255,000.00 for the remainder of the contract term;
Section III: Rotex Truck Center, Laredo, TX in a two-year amount $700,000.00 and $1,050,000.00 for the remainder of the contract term;
Rush Truck Center, Laredo, TX in a two-year amount $300,000.00 and $450,000.00
for the remainder of the contract term;
Section IV: Rush Truck Center, Laredo, TX in a two-year amount $250,000.00 and $375,000.00 for the remainder of the contract term;
Andy’s Auto Air & Bus, Laredo, TX in a two-year amount $100,000.00 and $150,000.00 for the remainder of the contract term;
Section V: Rush Truck Center, Laredo, TX in a two-year amount $350,000.00 and $525,000.00 for the remainder of the contract term;
Andy’s Auto Air & Bus, Laredo, TX in a two-year amount $150,000.00 and $225,000.00 for the remainder of the contract term.
Section VI: Rush Truck Center, Laredo, TX in a two-year amount $800,000.00 and $1,200,000.00 for the remainder of the contract term;
Andy’s Auto Air & Bus, Laredo, TX in a two-year amount $200,000.00 and $300,000.00 for the remainder of the contract term.
This contract provides the Fleet Department with the ability to purchase OEM parts for small and medium vehicle repairs. The term of this contract shall be for a period of two years beginning as of the date of its execution. This is contract can be renewed three additional one-year periods upon mutual agreement of the parties. All parts will be secured on an as-needed basis. Funding is available in the Fleet Management Fund.
body
PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The city received three (3) proposals for the purchase of OEM parts for small and medium vehicle repairs. This contract establishes a percentage discount on (OEM) original equipment manufacturer parts for small and medium vehicle repairs. The term of this contract shall be for a period of two (2) years beginning as of the date of its execution. This contract can be renewed three additional one-year periods upon mutual agreement of the parties. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
In determining best value, the following factors shall be considered in accordance with the corresponding weights, in evaluating the proposals:
Criteria Max Points
Contractor’s Profile & Qualifications 20
The bidder’s past relationship with the City
of Laredo - References - Prior Contracts 20
Pricing 60
Total 100
Award
Section I Peterbilt Captive Parts Scores
1) Rush Truck Center 96.67
2) Andy’s Auto Air & Bus 96.00
3) Rotex Truck Center 0.00
Section II Freightliner Captive Parts Scores
1) Rush Truck Center 97.33
2) Andy’s Auto Air & Bus 96.33
3) Rotex Truck Center 0.00
Section III International Captive Parts Scores
1) Rotex Truck Center 97.33
2) Rush Truck Center 96.33
3) Andy’s Auto Air & Bus 0.00
Section IV Mack Captive Parts Scores
1) Rush Truck Center 97.00
2) Andy’s Auto Air & Bus 96.00
3) Rotex Truck Center 0.00
Section V GMC/Chevrolet Captive Parts Scores
1) Rush Truck Center 97.33
2) Andy’s Auto Air & Bus 96.33
3) Rotex Truck Center 0.00
Section VI Kenworth Captive Parts Scores
1) Rush Truck Center 98.00
2) Andy’s Auto Air & Bus 96.67
3) Rotex Truck Center 0.00
A complete bid tabulation and final evaluation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be approved.
end
Fiscal Impact
Fiscal Year: 2027.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2801-533-2080.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.
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