SUBJECT
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Consideration to renew supply contract number FY24-095 with the following vendors:
1. Chemrite Chemicals, Buford, Georgia;
2. Brenntag Southwest, Lancaster, Texas;
3. Chemtrade Chemicals, Parsippany, New Jersey;
4. Polydyne, Inc., Riceboro, Georgia;
This renewal is for an annual amount of $5,225,000.00 and not to exceed $10,450,000.00 for the remainder of the contract term. This contract is for the purchase of water and wastewater treatment chemicals for the Utilities Department. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon availability of appropriated funds. Chemtrade is proposing a price increase due to an increase in overhead and fuel costs. This is the first of three one-year extension periods. All chemicals will be purchased on as needed basis. Funding is available in the Waterworks and Sewer Systems Funds.
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PREVIOUS COUNCIL ACTION
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BACKGROUND
This contract establishes pricing for the purchase of chemicals used in the water and wastewater treatment process. Staff is recommending that these contracts be renewed with the listed vendors. The term of this contract shall be for a period of one year beginning as of the date of its execution. This contract may be extended for two, additional one-year periods upon mutual agreement of the parties. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Utilities Department.
Current Award:
Vendor Chemical
Chemrite Chemicals Calcium Hypochlorite lbs.
Brenntag Southwest Liquid Chlorine (Ton Cylinder)
Chemtrade Chemicals Liquid Aluminum Sulfate (50%) lbs.
Liquid Ammonium Sulfate
Polydyne, Inc. Cationic Polymer Average lbs.
Anionic Polymer
Wastewater Polymer lbs.
Wastewater Polymer (55 Gallon Drum)
A bid tabulation, chemical expenditure spreadsheet, price adjustment documentation, and contracts are attached for review.
COMMITTEE RECOMMENDATION
N/A
STAFF RECOMMENDATION
recommendation
Staff recommends the approval of this contract renewal in order to continue servicing our community.
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Fiscal Impact
Fiscal Year: 2027
Budgeted Y/N?: Y
Source of Funds: Waterworks and Sewer Funds
Account #: 557-4120-532-3860 & 559-4210-532-3860
Change Order: Exceeds 25% Y/N: N/A
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, these contracts become null and void.