SUBJECT
title
Consideration to award service contract FY24-088 to the sole bidder Rotex Truck Center, Laredo, Texas in an amount not to exceed $180,000.00 to provide safety inspection services for all Non-DOT and DOT fleet vehicles. The annual amount of $45,000.00. This vendor will be authorized to do minor repairs and/or replace parts that may be required to meet the State of Texas Safety Inspection Standards. All minor repairs shall not exceed $125.00 for Non-DOT and $350.00 for DOT fleet vehicles. The term of this contract shall be for a period of one year beginning as of the date of its execution. This contract may be extended for three more additional one year periods, each upon mutual agreement of the parties and contingent upon future funding appropriations. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received one (1) bid through Cit-E-Bid for awarding an annual contract for providing safety inspection services for all of the City’s Non-DOT and DOT fleet vehicles. All services will be secured on an as needed basis. Staff is recommending to award this contract to Rotex Truck Center. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This contract may be extended for three, additional one (1) year periods. This contract will shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Summary:
Rotex Truck Center
Description Unit Price
Vehicle Inspection Services (Non-DOT) $ 7.00
Vehicle Inspection Services (DOT) $ 40.00
Minor Repairs (light bulbs, fuses, wiper $125.00
blades, and minor electrical repairs not to
exceed (Non-DOT)
Minor Repairs (light bulbs, fuses, wiper $350.00
blades, and minor electrical repairs not to
exceed (DOT)
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be approved.
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2080.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.