SUBJECT
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Consideration to award an eighteen-month supply/service contract with OMNIA vendor Fastenal Company, from Laredo, Texas not to exceed an annual amount of $180,000.00 and eighteen-month amount of $360,000.00 for the purchase of personnel protective equipment and supplies through fastbin machines for the Utilities Department. These fastbin machines monitor bin stock locations 24/7 and alerts the vendor when inventory needs to be replenished, a proactive process for the supplies that keeps the Utilities Department operations running. The term of this contract shall be for a period of eighteen months. This annual contract shall utilize the OMNIA Contract #2018.000208. All supplies will be ordered on an as-needed basis. The term of this contract shall be for a period of one year. Funding is available in the Waterworks & Sewer System Funds.
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PREVIOUS COUNCIL ACTION
Authorized participation in the OMNIA Cooperative Contract Purchasing Program.
BACKGROUND
This two-year contract establishes pricing for the purchase of personnel protective equipment and supplies through fastbin machines for the Utilities Department. The software usage reporting assists with (PPE) personnel protective equipment, supplies, and provides employee-access customization in order to achieve visibility and control of the Utilities personnel protective inventory. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Utilities Department.
Fastenal Company
OMNIA Contract: #2018.000208
Expiration Date: June 30, 2026
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
Approval of this motion.
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Fiscal Impact
Fiscal Year: 2025.
Budgeted Y/N?: Yes.
Source of Funds: Waterworks & Sewer System Funds.
Account #: 557-4120-532-2410, 559-4210-532-2410, 557-0000-141-000.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.