SUBJECT
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Consideration to authorize purchases from the local businesses with estimated annual purchase amounts:
Home Depot (Omnia 16154) - $300,000.00
Lowe’s (Omnia R240805) - $300,000.00
W.W. Grainger (Omnia R240802) - $300,000.00
McCoy’s (BuyBoard #756-24) - $150,000.00
USA Rimsa (BuyBoard #720-23) - $150,000.00
These contracts are for Maintenance, Repair and Operations (MRO) Supplies, HVAC Equipment, industrial supplies, equipment, related products & services and are subject to future appropriations. Contracts shall be from October 7, 2025 to September 30, 2026. Funding for cooperative purchase contracts are available in the respective department budgets.
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VIVA LAREDO PLAN ALIGNMENT
Alignment Rating:
Supporting goal(s)/policy(ies):
Summary of alignment:
PREVIOUS COUNCIL ACTION
N/A
BACKGROUND
The Cooperative Purchasing Program allows municipalities to take advantage of the contract pricing for Maintenance, Repair and Operations (MRO) Supplies, HVAC Equipment, industrial supplies, equipment, and related products and services. The City shall purchase such items on as needed basis for operations and based on budget availability.
Business prices include Omnia Partners Cooperative Program and BuyBoard contracts for FY2026 purchases of Maintenance, Repair and Operations (MRO) Supplies, HVAC Equipment, industrial supplies, equipment, and related products and services offered through these purchase contracts. Due to continuous year-round, as needed, cumulative city-wide purchases, which include urgent operational goods and allow for future unforeseen, emergency expenditures; these exceed the $50,000 purchase thresholds, which require City Council Approval.
The City is a member of the State of Texas - Texas Procurement and Support Services (TPASS) Cooperative Purchasing Program which allows the City of Laredo to take advantage of approved state contracts.
COMMITTEE RECOMMENDATION
N/A
STAFF RECOMMENDATION
recommendation
It is recommended that this motion be approved.
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Fiscal Impact
Fiscal Year: 2026
Budgeted Y/N?: Y
Source of Funds: Click or tap here to enter text.
Account #: Click or tap here to enter text.
Change Order: Exceeds 25% Y/N: N
FINANCIAL IMPACT:
Funding for cooperative purchase contracts and services is available in the respective departments budgets.
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.