SUBJECT
title
Consideration to award annual parts/service contract FY24-083 to the following bidders:
1). Andy’s Auto Air & Supplies, Laredo, Texas in an annual amount up to $70,000.00 (Primary Vendor);
2). Toro Automotive LLC., Laredo, Texas in an annual amount up to $70,000.00 (Secondary Vendor);
3). Rotex Truck Center, Laredo, Texas in an annual amount up to $70,000.00 (Secondary Vendor);
for air conditioning system repairs for the automobiles and light duty trucks for the Fleet Division. The term of the contract shall be for period of one year with an opportunity to renew for three additional one year periods and is subject to future appropriations. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received three (3) bids through Cit-E-Bid for awarding an annual contract for air conditioning system repairs for the automobiles and light duty trucks for the Fleet Division. It is recommended that these contracts be awarded to Andy’s Auto Air & Supplies as a primary vendor and Toro Automotive LLC., and Rotex Truck Center as secondary vendors. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This contract will shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be approved.
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2080.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.