SUBJECT
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Consideration to renew contract number FY21-102 for the supply of the following paving, and construction materials: Sand for pipe bedding and backfill.
To Emperor Services LLC, Laredo, Texas for the following sections and amounts:
Section I. Sand delivered to City in an amount up to $60,000.00
Section II. Sand picked up by City in an amount up to $30,000.00.
For the Public Works Department, Utilities Department and various departments. The term of this contract shall be for a period of one year beginning as of the date of its execution. This is the third and last extension period. Funding is available in the respective user department's operations funds.
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PREVIOUS COUNCIL ACTION
Ext. II approved by City Council on 10/16/23.
BACKGROUND
Consideration to renew contract number FY21-102 for the supply of the following paving, and construction materials: Sand for pipe bedding and backfill. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This is third and last extension period. All materials are purchased on an as needed basis and funding is available in the Public Works Department, Utilities Department and various construction project budgets. There was a price increase in this last renewal due to the cost to produce has gone up, both fuel and Insurance have risen 35% this year as per vendor.
Contract Pricing
Description Unit Price/ton New Price/ton
Sand for pipe bedding & backfill delivered to $17.44 $19.25
Public Works and Utilities Job Sites
Sand for pipe bedding & backfill $10.25 $12.50
picked up by City Trucks
COMMITTEE RECOMMENDATION
N/A
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be renewed.
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Y
Source of Funds: Department Operations
Account #: Various
Change Order: Exceeds 25% Y/N: N
FINANCIAL IMPACT:
Funding is available in the respective user department's operations funds.
101-2730-532-3014
557-4130-532-3014
559-4220-532-3014