SUBJECT
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Consideration to award contract FY24-038 for automobile parts, transit parts, and supplies for Laredo Transit Management, Inc.(LTMI) to the seven (7) vendors listed below in the amount not to exceed $900,000.00 for the next (2) two years. Each vendor will obtain a separate purchase order on the anticipated annual usage amount, based on last year’s usage. This contract is following “Best Practices” for purchasing inventory and non-inventory parts that will be purchased on an as-needed basis. The vendors are authorized distributors and either provide Original Equipment Manufacturer (OEM) parts or approved equal as submitted. In addition, the vendors have offered the most advantageous pricing based on the criteria stipulated in the bid documents. If one of the awarded vendors is not able to provide a required part, LTMI will secure the part with another vendor avoiding any delays in repairs. The contract does not commit the City of Laredo Transit Management, Inc. (LTMI) to purchase the estimated quantities indicated in the Invitation for Bid (IFB). The term of this contract is for (2) years with an option to renew for three (3) additional years upon mutual agreement of the parties beginning from the date of its execution. Funding is available in the El Metro Maintenance accounts.
The vendors are:
Bids Submitted by Vendor
Vendor: Bid Amount:
1. Cummins - Primary Vendor $200,000.00
2. Gillig- Primary Vendor $200,000.00
3. Gonzalez Auto Parts - Primary Vendor $200,000.00
4. Muncie Transit Supply - Primary Vendor $ 90,000.00
5. CD Starter - Secondary Vendor $ 90,000.00
6. Teg’s Warehouse Supply - Secondary Vendor $ 70,000.00
7. Vehicle Maintenance Program - Secondary Vendor $ 50,000.00
Total: $900,000.00
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PREVIOUS COUNCIL ACTION
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BACKGROUND
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COMMITTEE RECOMMENDATION
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STAFF RECOMMENDATION
recommendation
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Fiscal Impact
Fiscal Year: 2024
Budgeted Y/N?: Y
Source of Funds: Maintenance Accounts
Account #: Various
Change Order: Exceeds 25% Y/N: N/A
FINANCIAL IMPACT:
Funding is available in the following accounts: Inventory Parts 558-0000-141-0000, Maintenance Fixed Route 558-5813-582-3020 and Maintenance Para-transit 558-5814-582-30-20.