SUBJECT
title
Ratifying the execution of a contract with John Deere, through United Ag & Turf, Sourcewell Contract # 031121-DAC, for the lease purchase contract of mowing equipment in the amount of $953,602.80 as well as equipment and attachments under Buyboard Contract # 7016-23 in the amount of $203,060.40, for the Max Mandel Golf Course for a total amount of $1,156,663.20. The lease purchase shall be for 60 months, and estimated monthly payments shall be $19,277.72. Funding is available in the Max Mandel Golf Course Fund.
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PREVIOUS COUNCIL ACTION
None
BACKGROUND
There is an equipment deficiency to suitably maintain the course and the current equipment is over ten years old with a life expectancy of 5-7 years. In addition, the maintenance cost for all current equipment is $15,000 monthly on average, all which prompted the need to replace the old equipment and purchase what was fully necessary to maintain the golf course. The mowing equipment will be under Sourcewell Grounds Maintenance Contract # 031121-DAC (PG BT CG 76) in the amount of $953,602.80 which includes the 5.07% interest rate for 60 months and the John Deere Attachments will be under Buyboard Contract #706-23 in the amount of $203,060.40 which includes the 5.77% interest rate for 60 months. The total amount of the lease purchase including interest is $1,156,663.20. Sourcewell Grounds Maintenance Contract # 031121-DAC
Total Sales Price $840,773.45
Monthly Lease Payment $15,893.38
60 Month Lease Payment Total $953,602.80
Buyboard Contract # 706-23
Total Sales Price $176,034.37
Monthly Lease Payment $3,384.34
60 Month Lease Payment Total $203,060.40
Mowers/Equipment
(2) John Deere 2400 PrecisionCut Triplex Mower, (2) John Deere 2400 PrecisionCut Triplex Mower, (2) JOHN DEERE Quick-Adjust 5 - Set, (1)JOHN DEERE 7700A PrecisionCut Fairway Mower, (1) John Deere 7700A PrecisionCut Fairway Mower, (1)John Deere 2653B PrecisionCut Trim and Surrounds Mower, (1) John Deere 8800A TerrainCut, Rough Mower, (1) John Deere Z994R Diesel Commercial ZTrak, (4) John Deere Gator™TX Turf, (1)John Deere Gator GS, (3) John Deere ProGator 2030A (Diesel), (1) John Deere ProGator 2030A (Diesel) For HD300 Select Spray, (1) John Deere HD300 SelectSpray, (2) John Deere 1200A Bunker and Field Rake, (1) John Deere 4066M Compact Utility Tractor (52 PTO hp), (1) John Deere 2038R Compact Utility Tractor (30 PTO hp), Frontier AP12F Fixed Pallet Fork for Current 00/300/400/500 Series Carrier, (1) John Deere 270B Backhoe as well as equipment and attachments, (1) Agrimetal FA 720 Turf Aerator T.W.-B, (1) Bernhard Express Dual 4100, (1) Bernhard Anglemaster 4100, (1) Dakota 410 Turf Tender (Pull Type), (1) Lely WFR Broadcast Spreader, (1) Wiedenmann Greens Terra Spike SL6, (1) Wiedenmann Terra Groom 74” w/ electric bogey, (1) Golf Lift GL - 1S Lift Table, and (1) True Surface Deep Slicer Cassette for the Max Mandel Golf Course in the total amount of $1,019,807.75. The lease purchase shall be for 60 months, and estimated monthly payments shall be $ 19,277.72. Funding is available in the Max Mandel Golf Course Fund.
COMMITTEE RECOMMENDATION
Committee recommended approval
STAFF RECOMMENDATION
recommendation
Staff recommends approval
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Fiscal Impact
Fiscal Year: 2024-2025
Budgeted Y/N?: y
Source of Funds: Max Mandel Golf Course
Account #: 266-3180-556-7450 and 266-3180-556-8946
Change Order: Exceeds 25% Y/N: N/A
FINANCIAL IMPACT:
Funding is available in the Max Mandel Golf Course Fund. Accounts 266-3180-556-7450 and 266-3180-556-8946