SUBJECT
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Consideration to authorize the City Manager to negotiate and execute a professional services agreement RFP No. 2026-022 with Anubis Engineering, Inc. for project management and program management support services for Utilities Department Water and Wastewater capital improvement projects in an amount not to exceed $470,100.00. The initial term of the contract shall be for one year from the date of execution with the option to renew for up to three additional one-year periods subject to mutual agreement and the availability of appropriated funds. Funding is available in the Waterworks Fund - 2024 Water Revenue Bond.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The Utilities Department issued Request for Proposals RFP No. 2026-022 to procure professional project management and program management support services for water and wastewater capital improvement projects. The purpose of this contract is to strengthen delivery of the Utilities capital improvement program by improving schedule and cost performance standardizing project management practices expanding project controls and performance reporting and supporting continuous improvement of internal processes.
These services are intended to supplement Utilities Department engineering and CIP project management capacity and provide portfolio level oversight controls and reporting. The consultant will coordinate closely with Utility staff and with the Project Engineers of Record firms assigned to individual projects. The selected firm will not perform services that duplicate or conflict with the contractual responsibilities of those engineering firms. Work will be authorized and managed on an as needed basis through task directives or task orders to control scope level of effort and budget.
Proposals were received and evaluated in accordance with the published best value criteria and weighting identified in the solicitation. Based on the evaluation Anubis Engineering, Inc. is recommended as the best value proposer for award.
VIVA LAREDO PLAN ALIGNMENT
Alignment Rating: Moderate
Summary of alignment:
This action supports reliable delivery of water and wastewater infrastructure strengthens accountability and transparency through standardized reporting and improves operational effectiveness through project controls and process improvement.
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
recommendation
Staff recommends that City Council authorize the City Manager to execute a professional services agreement with Anubis Engineering, Inc. for project management and program management support services for Utilities Department water and wastewater capital improvement projects in an amount not to exceed $470,100 for the initial one year term with the option to renew for up to two additional one year periods subject to mutual agreement and the availability of appropriated funds and to execute all related documents subject to legal review.
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Fiscal Impact
Fiscal Year: 2026
Budgeted Y/N?: Y
Source of Funds: 2024 Water revenue
Account #: 557-9884-533-5526
Change Order: Exceeds 25% Y/N: N
FINANCIAL IMPACT:
The anticipated cost of these professional services will be funded within existing approved budget appropriations for the Utilities Department. No additional budget appropriation is requested with this action.