SUBJECT
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Consideration to renew contract FY23-072 for the purchase of windshield and back glass replacement parts/services for the City’s Fleet Department with the following vendors:
1). Royal Contractors, Laredo, Texas in annual amount of $70,000.00 and;
2). Hauling Ace Dispatching, Arlington, Texas in annual amount of $60,000.00.
This contract provides for the purchase of windshield and back glass replacement parts/services for the City’s automobiles and trucks. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This is the first of three one year extension periods. All parts and services will be secured on an as needed basis. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 9/05/23.
BACKGROUND
This contract establishes an hourly rate on replacements and service repairs for windshield and back glass. The term of this contract shall be for a period of one year beginning as of the date of its execution. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Summary:
Description Royal Contractors Hauling Ace
Dispatching LLC.
Standard Shop Labor Rate $120.00 $120.00
Windshield Repair Service
for all models $220.00 $210.00
On Location Labor Rate $120.00 $ 90.00
Percent of Discount Offered 5% 0%
Repairs Completed in Working Days 1 2
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this renewal be approved.
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2080.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities and services needed should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.