SUBJECT
title
Consideration to renew annual supply contract FY22-045 with the following vendors:
1. Fastenal Company, Laredo, Texas, in an amount not to exceed $100,000.00;
2. Eagle Supply, Laredo, Texas, in an amount not to exceed $100,000.00;
3. South Texas Specialties, Laredo, Texas, in an amount not to exceed $100,000.00.
in a total amount of up to $300,000.00 annually for providing general safety supplies to all City departments. This contract establishes discount percentage pricing for those safety supplies most commonly utilized by City departments. Dooley Tackeberry did not respond to the renewal notice. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. There was no price increase during the last extension period. This contract may be extended for two, additional one-year periods, upon mutual agreement of the parties. All items will be purchased on an as-needed basis and funding will be secured from the user departmental budgets.
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PREVIOUS COUNCIL ACTION
Approve a two-year contract on 4/19/22.
BACKGROUND
This contract establishes discount percentage pricing for safety supplies most commonly utilized by city departments. Approximately, $300,000.00 is spent annually on safety supplies by all city departments. All primary vendors will be contacted on purchases over $1,500.00 in order to secure the best bid contract pricing for the City. Six City Department recommendations approving of contract renewals on file at Purchasing. There was no price increase during the last extension period. This is the first of three extension periods. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution.
Vendor Award
Fastenal Company Primary Vendor
Eagle Supply Primary Vendor
South Texas Specialties Primary Vendor
A complete bid tabulation and pricing is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be renewed.
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Various Department Funds.
Account #: Various Department Accounts.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
All materials will be purchased on an as need basis. The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.