SUBJECT
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Consideration to renew annual parts/service contract FY24-083 with the following vendors:
1). Andy’s Auto Air & Supplies, Laredo, Texas in an annual amount up to $70,000.00 and
$70,000.00 for the remainder of the contract term;
2). Toro Automotive LLC., Laredo, Texas in an annual amount up to $70,000.00 and
$70,000.00 for the remainder of the contract term;
3). Rotex Truck Center, Laredo, Texas in an annual amount up to $70,000.00 and
$70,000.00 for the remainder of the contract term;
for air conditioning system repairs for the city’s automobiles and light duty trucks for the Fleet Division. The term of the contract shall be for period of one year. There was no price increase during the last extension period. This is the second of three one-year extension periods. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 8/5/24.
Approved a one-year contract on 8/4/25.
BACKGROUND
This contract establishes an hourly labor rate and percentage discount for air conditioning system repairs for the city’s automobiles and light duty trucks for the Fleet Division. There was no price increase during the last extension period. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This is the second of three one-year extension periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be renewed.
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Fiscal Impact
Fiscal Year: 2026.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2825-533-2080.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.