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File #:
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24-0600
Version:
1
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Type:
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Consent Agenda
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Status:
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Agenda Ready
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On agenda:
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4/2/2024
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Final action:
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Title:
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Consideration to renew supplies contract FY23-040 for the purchase of OEM parts for small and medium vehicles for the City's Fleet Department with the following vendors:
Section I: Rush Truck Center, Laredo, TX in an amount up to $450,000.00,(Primary Vendor);
Doggett Freightliner, Laredo, TX in an amount up to $250,000.00, (Secondary Vendor);
Section II: Doggett Freightliner, Laredo, TX in an amount up to $300,000.00 (Primary Vendor);
Rush Truck Center, Laredo TX
Section III: Rotex Truck Center, Laredo, TX in an amount up to $500,000.00 (Primary Vendor);
Andy's Auto & Bus Air, Laredo, TX in an amount up to $75,000.00 (Secondary Vendor A/C Parts Only);
Rush Truck Center, Laredo, TX in an amount up to $200,000.00 (Secondary Vendor Parts Only);
Section IV: Rush Truck Center, Laredo, TX in an amount up to $85,000.00 (Primary Vendor);
Doggett Freightliner, Laredo, TX in an amount up to $70,000.00 (Secondary Vendor);
Section V: Rush Truck Center, Laredo, TX in amount up to $150,000.00 (...
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SUBJECT
title
Consideration to renew supplies contract FY23-040 for the purchase of OEM parts for small and medium vehicles for the City’s Fleet Department with the following vendors:
Section I: Rush Truck Center, Laredo, TX in an amount up to $450,000.00,(Primary Vendor);
Doggett Freightliner, Laredo, TX in an amount up to $250,000.00, (Secondary Vendor);
Section II: Doggett Freightliner, Laredo, TX in an amount up to $300,000.00 (Primary Vendor);
Rush Truck Center, Laredo TX
Section III: Rotex Truck Center, Laredo, TX in an amount up to $500,000.00 (Primary Vendor);
Andy's Auto & Bus Air, Laredo, TX in an amount up to $75,000.00 (Secondary Vendor A/C Parts Only);
Rush Truck Center, Laredo, TX in an amount up to $200,000.00 (Secondary Vendor Parts Only);
Section IV: Rush Truck Center, Laredo, TX in an amount up to $85,000.00 (Primary Vendor);
Doggett Freightliner, Laredo, TX in an amount up to $70,000.00 (Secondary Vendor);
Section V: Rush Truck Center, Laredo, TX in amount up to $150,000.00 (Primary Vendor);
Doggett Freightliner, Laredo, TX in amount up to $100,000.00 (Secondary Vendor).
This contract provides the Fleet Department with the ability to purchase OEM parts for small and medium vehicle repairs. The term of this contract shall be for a period of one year beginning as of the date of its execution. There was no price increase during the last extension period. This contract may be extended two additional, one-year periods, upon mutual agreement of the parties. All parts and services will be secured on an as-needed basis. Funding is available in the Fleet Management Fund.
body
PREVIOUS COUNCIL ACTION
Approved a one-year contract on 4/17/23.
BACKGROUND
This contract establishes a percentage discount on (OEM) original equipment manufacturer parts for small and medium vehicle repairs. This is the first of three extension periods. There was no price increase during the last extension period. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. This contract will shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Awarded sections and vendor dollar amount totals attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be renewed.
end
Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2080.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.
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