SUBJECT
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Consideration for approval of FY22-ENG-01 City Institutional Network Fiber Extension as complete, including all warranty certificates and release of retainage in the amount of $34,991.00 to Facility Solutions Group, Corpus Christi, Texas and approval of amendment no. 2 which is an increase in the amount of $17,309.00 and an increase in contract time by 236 calendar days due to lead time from AEP to prepare utility poles for new attachments. The final contract amount is $349,910.00. Funding is available in the Community Development Fund and Public Access- PEG Funds.
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PREVIOUS COUNCIL ACTION
On March 21, 2022, City council authorized the Interim City Manager to award contract FY22-ENG-01 to Facility Solutions Group (FSG), San Antonio, TX., for the City Institutional Network Fiber Extension in the estimate amount not to exceed $318,147.00. Project is for the engineering, design and construction of extension of the City of Laredo Institutional Network fiber optic cable. As per RFP FY22-ENG-01, Facility Solutions Group will be required to furnish a satisfactory Payment and Performance Bond in the amount of 100% of the total contract price. Project is partially federally funded through the 2018 Community Development Block Grant (CDBG) and IST PEG Funds.
BACKGROUND
The City of Laredo solicited Request for Proposals through Cit-E-Bid for the City Institutional Network Fiber Extension. Project is for the engineering, design and construction of extension of the City of Laredo Institutional Network fiber optic cable. Construction contract time is for 180 working days with an estimated potential risk of 60 to 120 working days delay due to permitting approvals and fiber optic lead time by manufacturer.
The City received 3 submittals, Global Technologies, Laredo, TX., Facility Solutions Group, San Antonio, TX., M1 Network, Laredo, TX. Proposals were initially evaluated by the City of Laredo Committee team using best value criteria. After the vendors were evaluated, the City of Laredo Committee team is recommending that this contract be awarded to Facility Solutions Group (FSG).
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Original contract amount (approved by City Council on March 21, 2022) |
$318,147.00 |
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Amendment No. 1 (approved by City Manager on September 28, 2022) |
$14,454.00 |
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Amendment No. 2 |
$17,309.00 |
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Current contract amount |
$349,910.00 |
COMMITTEE RECOMMENDATION
N/A
STAFF RECOMMENDATION
recommendation
Approval of this motion.
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Y
Source of Funds: CDBG & PEG
Account #: Various
Change Order: Exceeds 25% Y/N: N
FINANCIAL IMPACT:
Funding is available in the Community Development Fund and Public Access- PEG Funds.
Account # 211-0000-206-0100
Account # 246-0000-206-0100