SUBJECT
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Consideration to award contract IFB 2026-004 to Emperor Services, LLC., Laredo, Texas for the purchase of Sand for Pipe Bedding and Backfill for all City paving and construction projects:
SECTION I. Sand delivered to Job site in an annual amount up to $60,000.00.
SECTION II. Sand picked up by City Trucks in an amount up to $60,000.00.
For a total contract value of $480,000.00. The term of this contract shall be for a
period of two (2) years beginning as of the date of its execution, and may be
extended for 1 additional two (2) year period. All materials shall be purchased
on an as-needed basis. Funding is available in the respective user department’s
operation funds.
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PREVIOUS COUNCIL ACTION
none
BACKGROUND
The City went out on formal bids solicitations through Cit-E-Bid for awarding a
contract for the supply of the following paving, and construction materials: Sand for
all City Departments. Sole bidder was Emperor Services, LLC., Laredo, Texas, Staff
reviewed the bid and is recommending that a contract be awarded to them.
The term of this contract shall be for a period of two (2) years beginning as of the date
of its execution, and may be extended for 1 additional two (2) year period. All materials
shall be purchased on an as-needed basis, funding is available in the Public Works
Department, Utilities Department and various construction project budgets.
SECTION I. Sand delivered to Job site……….Unit Price/Ton: $28.25
SECTION II. Sand picked up by City Trucks….Unit Price/Ton: $22.00
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be approved.
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Fiscal Impact
Fiscal Year: 2026
Budgeted Y/N?: Yes
Source of Funds: Public Works & Utilities Department Funds
Account #: 101-2730-532-3014
Change Order: Exceeds 25% Y/N: No
FINANCIAL IMPACT:
These materials are used by city departments required for all city paving, repair and construction projects. The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.