SUBJECT
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Consideration to renew contract FY22-087 with Linde Gas & Equipment, Danbury, CT., as the primary vendor and Tims South Texas, Laredo, TX., as the secondary vendor for an annual amount not to exceed $60,000.00. This contract is for the rental of cylinders and the purchase of welding gases and medical oxygen used by various City of Laredo departments. The term of this contract was for a period of two (2) years; contract has the option to renew for one (1) additional two (2) year periods upon mutual agreement of the parties. This is the last extension period. Funding is available in the respective departmental budgets.
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PREVIOUS COUNCIL ACTION
City Council approved September 19, 2022.
BACKGROUND
The City went out on formal bids and received three (3) bid submittals through Cit-E-Bid for awarding a contract for the rental of cylinders and the purchase of welding gases and medical oxygen used by various City of Laredo departments. The term of this contract is a period of two (2) years subject to future appropriations; contract may be extended for one (1) additional two (2) year periods upon mutual agreement of the parties. All items will be purchased on an as needed basis. In the event that Primary vendor does not have items requested in stock, the city may utilize secondary vendor.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract renewal be approved.
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Yes
Source of Funds:
Account #:
Change Order: Exceeds 25% Y/N:
FINANCIAL IMPACT:
Funding is available on the respective departments budget. Items will be purchased on an as needed basis. The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.