SUBJECT
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Consideration to award annual parts/service contract FY24-074 to the sole bidder South Texas Auto Rebuilders, Laredo, Texas in an amount up to $160,000.00 for air conditioning system repairs for the heavy-duty trucks, and construction equipment for the Fleet Division. The term of the contract shall be for period of one year with an opportunity to renew for three additional one year periods and is subject to future appropriations. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
None.
BACKGROUND
The City received one (1) bids through Cit-E-Bid for awarding an annual contract for air conditioning system repairs for the heavy-duty trucks, and construction equipment for the Fleet Division. It is recommended that this contract be awarded to the sole bidder South Texas Auto Rebuilders for heavy-duty truck repairs. New solicitations will be requested for medium-duty truck repairs. The term of this contract shall be for a period of one year beginning as of the date of its execution. This contract will shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Summary:
Description
Air condition system repairs for heavy-duty Trucks Labor Rate/Hour
Standard Shop $ 100.00
Field Labor $ 100.00
Diagnostic Shop Labor $ 100.00
Diagnostic Field Labor $ 100.00
Percentage Discount Offered 10%
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be approved.
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2080.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.