SUBJECT
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Consideration to renew annual service contract FY24-088 with Rotex Truck Center, Laredo, Texas in an annual amount up to $45,000.00 and $45,000.00 for the remainder of the contract term to provide safety inspection services for all Non-DOT and DOT fleet vehicles. This vendor will be authorized to do minor repairs and/or replace parts that may be required to meet the State of Texas Safety Inspection Standards. All minor repairs shall not exceed $125.00 for Non-DOT and $350.00 for DOT fleet vehicles. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There was no price increase during the last extension period. This is the second of three one-year extension periods. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 9/3/24.
Approved a one-year contract on 10/6/25.
BACKGROUND
This contract establishes pricing for providing safety inspection services for all of the City’s Non-DOT and DOT fleet vehicles. All services will be secured on an as needed basis. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There was no price increase during the last extension period. This contract may be extended for one additional one (1) year period. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Contract Pricing:
Rotex Truck Center
Description Unit Price
Vehicle Inspection Services (Non-DOT) $ 7.00
Vehicle Inspection Services (DOT) $40.00
Minor Repairs (light bulbs, fuses,
wiper blades, and minor electrical
repairs not to exceed (Non-DOT) $125.00
Minor Repairs (light bulbs, fuses,
wiper blades, and minor electrical
repairs not to exceed (Non-DOT) $ 350.00
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be renewed.
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Fiscal Impact
Fiscal Year: 2026.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2815-533-2080.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.