SUBJECT
title
Consideration to renew supply contract FY22-029 for the purchase of Ford Original Equipment Manufacturer (OEM) automotive parts for the City’s fleet vehicles with:
1. Sames Motor Company, Laredo, Texas in an amount up to $250,000.00 (Primary Vendor);
2. Gillie Hyde Ford, Glasgow, Kentucky in an amount up to $100,000.00 (Secondary Vendor).
All parts will be secured on an as needed basis. The term of this contract shall be for a period of one year beginning as of the date of its execution. There was no price increase during the last extension period. This is the last extension period for this contract. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 8/7/23.
BACKGROUND
This contract establishes discount pricing for the purchase of Ford original equipment manufacturer (OEM) automotive parts most commonly used in repairing the City’s general vehicle fleet. There was no price increase during the last extension period. This is the last extension period for this contract. The term of this contract shall be for a period of one year beginning as of the date of its execution. This contract will be the responsibility of and administered by the vendor and the City of Laredo Fleet
Department.
Current Pricing:
Discount Offered Product I.D. Award
Sames Motor Co. 5% Ford Primary Vendor
Gillie Hyde Ford Dealer Cost: 0% Ford Secondary Vendor
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be renewed.
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 59328105332071.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void