SUBJECT
title
Consideration to approve contract renewal of FY22-082 with Vector Airport Systems, Herndon, VA in an amount not to exceed $150,000.00 per year which includes percentage range (4% to 17%), charted at the point of billing all aircraft landing fees for Flight Tracking/Automatic Billing System. The term of this contract shall be for a period of one (1) year and is contingent upon the availability of appropriated funds. This contract can be renewed four (4) additional one (1) year extensions, upon mutual agreement of the parties. Funding is available in the Airport Budget Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 10/03/22
BACKGROUND
This contract establishes a fee structure for price, flight tracking system's software functionality, database structure technical design, and landing fees for Flight Tracking/Automatic Billing System for the Airport Department. There was no price increase during the last extension period. This is the first of five extension periods. The term of this contract shall be for a period of one (1) year.
This contract may be extended for four, additional one (1) year periods. Should the vendor desire to extend the contract for the additional one-year period, it must so notify the City in writing nolater than sixty (60) days before the expiration of the prior term. Such
notification shallbe effective upon actual receipt by the City. Renewals shall be in writing
and signed bythe City's Purchasing Manager & City Manager or his designee, without further actionby the Laredo City Council, subject to and contingent upon appropriation of funding therefore. All annual contracts shall bound by the terms of the bid documents. The City shall also have the right to extend this contract under the same terms and conditions beyond the original term or any renewal thereof, on a month-to-month basis, not to exceed 3 months. Said month-to-month extensions shall be in writing, signed by the City's Purchasing Manager & City Manager or his designee, and shall not require City Council approval, subject to and contingent upon appropriation
of funding therefore. The City reserves the right to renew or rebid this contract, if the appropriated funds initially approved by City Council are exhausted before the contract expiration date. This contract will be the responsibility of and administered by the vendor and the City of Laredo Airport Department.
Current Contract Pricing:
|
Collected Fee Range Start |
Collected Fee Range Stop |
Airline |
Signatory |
NSNT (Non-sig Non-Tenant) |
Uncategorized |
|
$0 |
$250,000 |
5% |
13.0% |
22% |
22% |
|
$250,001 |
$500,000 |
5% |
12.5% |
21% |
21% |
|
$500,001 |
$750,000 |
5% |
12.0% |
20% |
20% |
|
$750,001 |
$1,000,000 |
5% |
11.5% |
19% |
19% |
|
$1,000,001 |
$1,500,000 |
4% |
11.0% |
18% |
18% |
|
$1,500,001 |
$2,000,000 |
4% |
10.5% |
17% |
17% |
|
$2,000,001 |
$10,000,000 |
4% |
10% |
16% |
16% |
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be approved.
end
Fiscal Impact
Fiscal Year: 2024
Budgeted Y/N?: Y
Source of Funds: Airport
Account #: 242-3620-582.30-10
Change Order: Exceeds 25% Y/N: Click or tap here to enter text.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.