SUBJECT
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Consideration to renew annual service contract FY24-101 with the following vendors:
1. Section I - BTE Body Co., Irving, Texas in annual amount up to $150,000.00 (Parts only) and $150,000.00 for the remainder of the contract term;
2. Section II - Gutierrez Machine & Welding Shop, Laredo, Texas in annual amount up to $145,000.00 (Service only) and $145,000.00 for the remainder of the contract term;
3. Section II - Laredo Mechanical Industrial Service, Inc., Laredo, Texas in annual amount up to $145,000.00 (Service only) and $145,000.00 for the remainder of the contract term;
for the purchase of Original Equipment Manufacturer (OEM) parts and truck service for the City’s automated side loader trucks. The term of this contract shall be for a period of one year beginning as of the date of its execution and its contingent upon the availability of appropriated funds. There was no price increase during the last extension period. This is the second of three one-year extension periods. All services will be secured on an as needed basis. Fund is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 9/16/24.
Approved a one-year contract on 6/16/25.
BACKGROUND
This contract establishes hourly service rate for the purchase of original equipment manufacturer (OEM) truck service for the City’s automated side loader garbage trucks. The Fleet Department shall provide the (OEM) truck parts. There was no price increase during the last extension period. This is the second of three one-year extension periods. This contract shall be the responsibility of and administered by the vendor and the Fleet Department.
Summary: Laredo Mechanical Gutierrez Machine
BTE Body Co. Industrial Services & Welding Shop
Section I: Parts Rate
Percentage Rate (if any) 0% 10%
Estimate Parts Delivery 3-5 Days
Section II Repair Service Rate
Labor Rate for Services $60.00 $50.00
Mileage Rate (if any)
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be renewed
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Fiscal Impact
Fiscal Year: 2026.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2815-533-2078.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities and services needed should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.