SUBJECT
title
Consideration to renew annual heavy equipment rental contracts FY21-047 with the following vendors:
1). United Rentals, Laredo, TX in an annual amount of up to $100,000.00; and
2). Texas First Rentals, Laredo, TX in annual amount of up to $120,00.00.
All equipment rentals will be secured on an as needed basis. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. There was no price increase during the last extension period. This is the last extension period for this contract. Funding is available in the Sewer System Fund.
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PREVIOUS COUNCIL ACTION
Approve a one-year contract on 5/15/2023.
BACKGROUND
This contract establishes daily, weekly, monthly rates for the rental of heavy equipment needed to complete various utilities projects. There was no price increase during the last extension period. This is last extension period for this contract. The term of this contract shall be for a period of one year beginning as of the date of its execution. This contract shall be the responsibility of and administered between the vendor and the City of Laredo Utilities Department.
A complete bid tabulation and vendor awarded section are attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these renewals be approved.
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Sewer System Fund.
Account #: 559-4220-533-3730
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.