SUBJECT
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Consideration to renew annual service contract FY23-021 to provide car wash services with the following vendors:
1. (Section I: Full Service Car Wash) - Power Car Wash and Detail, Laredo, Texas in an amount of up to $35,000.00 (Primary Vendor);
2. (Section II: Exterior Car Wash Services) - Go & Car Wash, Laredo, Texas in an amount of up to $45,000.00 (Primary Vendor);
3. (Section II: Exterior Car Wash Services) - Power Car Wash and Detail, Laredo, Texas in an amount of up to $20,000.00 (Secondary Vendor);
4. (Section II: Exterior Car Wash Services) - Aqua Express Auto Wash, Laredo, Texas in an amount of up to $10,000.00 (Secondary Vendor).
The term of the contract shall be for period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract can be renewed for two additional one-year extension periods, upon mutual agreement of the parties. There was no price increase during the last extension period. Funding is available in the Fleet Maintenance budget.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 1/17/23.
BACKGROUND
This contract establishes pricing for the purchase of car wash services for the Fleet Department. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There was no price increase during the last extension period. This is the first of three extension periods. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
A complete pricing table is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be renewed.
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Maintenance Fund.
Account #: 593-2810-533-2080.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.