SUBJECT
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Consideration to award contract FY24-080 to Clark Hardware, Laredo, Texas as the Primary Vendor and Mark’s Plumbing Parts, Forth Worth, Texas as the Secondary Vendor, in an annual amount not to exceed $400,000.00 for primary vendor and $50,000.00 for secondary vendor. This is a two year contract for the purchase of assorted plumbing items such as: water fountains, heaters, couplings, fittings, etc. All items will be purchased on an as needed basis throughout the year for various City departments. This contract may be extended for an additional two year period upon mutual consent of both parties. Funding is available in the respective department’s budgets.
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PREVIOUS COUNCIL ACTION
None
BACKGROUND
The City solicited formal bids for awarding a two year contract for the purchase of water fountains, water heaters, assorted plumbing items such as bathroom repair items, couplings, and fittings. Staff is recommending awarding Clark Hardware, Laredo, Texas as the Primary Vendor and Mark’s Plumbing Parts, Forth Worth, Texas as the Secondary Vendor. The bid has five sections. Bid will be awarded by section. This contract establishes contract pricing for those items routinely secured for the maintenance and repair of municipal facilities. All items will be secured on an as need basis throughout the year. In case the primary vendor does not have availability for certain items, the departments can select the secondary vendor.
Clark Hardware
Section I Water Fountains
Sections II Water Heaters
Section III Bathroom Supplies
Section IV Plumbing Supplies
Section V Sprinklers & related Materials
Other: Discounts range 20% -60%
Mark’s Plumbing Parts
Section I Water Fountains
Section III Bathroom Supplies
Section IV Plumbing Supplies
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be awarded
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Fiscal Impact
Fiscal Year: 2024
Budgeted Y/N?: Yes
Source of Funds: Click or tap here to enter text.
Account #: Click or tap here to enter text.
Change Order: Exceeds 25% Y/N: Click or tap here to enter text.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need the purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.