SUBJECT
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Consideration to renew contract FY21-073 for asphalt maintenance and vacuum trucks OEM parts/services for the City’s Fleet Department with the following vendors:
1). Kinloch Equipment, Pasadena, TX in annual amount of $70,000.00 and;
2). Cooper Equipment, San Antonio, TX in annual amount of $40,000.00.
This contract provides the Fleet Department with the ability to outsource and expedite needed services for the City’s pothole patcher trucks and vacuum trucks for the Public Works & Utilities Departments. There was no price increase during the last extension period. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This is the last extension period for this contract. All parts and services will be secured on an as needed basis. Funding is available in the Fleet Management Fund.
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PREVIOUS COUNCIL ACTION
Approved a one-year contract on 5/15/23.
BACKGROUND
This contract establishes an hourly labor rate for service repairs and a percentage discount on original equipment manufacturer parts for the city's pothole patcher and vacuum trucks. There was no price increase during the last extension period. This is the last extension period for this contract. The term of this contract shall be for a period of one year beginning as of the date of its execution. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Fleet Department.
Awarded Sections Estimated Dollar Amt.
Section I: Bergkamp Equipment-Kinloch Equipment
Section IV: Vactor Vacuum Body---Kinloch Equipment $ 70,000.00
Section II: ETNRYE Dispenser-----Cooper Equipment $ 40,000.00
A complete pricing tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that this renewal be approved.
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Fiscal Impact
Fiscal Year: 2024.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2810-533-2080.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.