|
|
Type:
|
Consent Agenda
|
Status:
|
Agenda Ready
|
|
On agenda:
|
1/20/2026
|
Final action:
|
|
|
Title:
|
Consideration to renew annual supply contract FY23-037 for the purchase of automotive parts for the Fleet Department with the following vendors:
1). Gonzalez Auto Parts, Laredo, TX, in an annual amount up to $510,000.00 and $510,000.00 for the remainder of the contract term;
2). O'Reilly Auto Parts, Springfield, MO, in an annual amount up to $185,000.00 and $185,000.00 for the remainder of the contract term;
3). Toro Auto Sales, Laredo, TX, in an annual amount up to $185,000.00 and $185,000.00 for the
remainder of the contract term;
4). Fleet-Pride, Laredo, TX, in an annual amount up to $70,000.00 and $70,000.00 for the remainder
of the contract term;
5). Rotex Truck Center, Laredo, TX, in an annual amount up to $50,000.00 and $50,000.00 for the remainder of the contract term;
6). Andy's Auto & Air Supplies, Laredo, TX, in an annual amount up to $20,000.00 and $20,000.00 for the remainder of the contract term;
7). Advance Auto Parts, Raleigh, NC, in an amount up to $25,000.00...
|
SUBJECT
title
Consideration to renew annual supply contract FY23-037 for the purchase of automotive parts for the Fleet Department with the following vendors:
1). Gonzalez Auto Parts, Laredo, TX, in an annual amount up to $510,000.00 and $510,000.00 for the remainder of the contract term;
2). O’Reilly Auto Parts, Springfield, MO, in an annual amount up to $185,000.00 and $185,000.00 for the remainder of the contract term;
3). Toro Auto Sales, Laredo, TX, in an annual amount up to $185,000.00 and $185,000.00 for the
remainder of the contract term;
4). Fleet-Pride, Laredo, TX, in an annual amount up to $70,000.00 and $70,000.00 for the remainder
of the contract term;
5). Rotex Truck Center, Laredo, TX, in an annual amount up to $50,000.00 and $50,000.00 for the remainder of the contract term;
6). Andy’s Auto & Air Supplies, Laredo, TX, in an annual amount up to $20,000.00 and $20,000.00 for the remainder of the contract term;
7). Advance Auto Parts, Raleigh, NC, in an amount up to $25,000.00 and $25,000.00 for the remainder of the contract term;
This contract establishes annual purchase prices and a percentage discount on parts utilized during city vehicle repairs. All parts will be purchased on an as-needed basis. There was no price increase during the last extension period. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. This contract can be renewed for one (1) additional one (1) year extension period. Funding is available in the Fleet Management Fund.
body
PREVIOUS COUNCIL ACTION
Approved a two-year contract on 3/20/23.
Approved a one-year contract on 2/18/25.
BACKGROUND
This contract establishes a percentage discount on automotive parts utilized during vehicle maintenance repairs. There are primary and secondary vendors for each section. The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. There was no price increase during the last extension period. The contract may be extended for one, additional one (1) year period. This contract shall be the responsibility of and administered by the vendor and
the City of Laredo Fleet Department.
Summary:
Vendor Sections Awarded
Gonzalez Auto Parts I, II, III, IV, V, VI, VII, VIII, IX, X, XI, XII, XIII, XIV, XV, XVI, & XVII
O'Reilly Auto Parts I, II, III, IV, V, VI, VII, VIII, IX, X, XI, XII, XIII, XIV, XV, XVI, & XVII
Toro Auto Sales I, II, III, IV, V, VI, VII, VIII, IX, X, XI, XII, XIII, XIV, XV, XVI, & XVII
Fleet-Pride I, II, XVI, & XVII
Rotex-Truck Center IV, V, VI, VII, VIII, & IX
Andy's Auto Air X
Advance Auto Parts XII, XIII, & XV
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
It is recommended that these contracts be renewed.
end
Fiscal Impact
Fiscal Year: 2026.
Budgeted Y/N?: Yes.
Source of Funds: Fleet Management Fund.
Account #: 593-2820-533-2071.
Change Order: Exceeds 25% Y/N: No.
FINANCIAL IMPACT:
All parts will be purchased on an as need basis. The purpose of this contract is to establish prices for the commodities or services needed should the City need to purchase these commodities or services. The City's obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the contract purchases can be made. If no funds are appropriated and budgeted during the next fiscal year, this contract becomes null and void.
|