SUBJECT
title
Consideration to renew annual supply contract FY22-013 with Arguindegui Oil Company, Laredo, Texas in an amount up to $115,328.00 for the purchase of motor oil and lubricants for the Laredo Transit Department. All motor oil and lubricants will be secured on an as needed basis. The term of this contract shall be for one-year period beginning as of the date of its execution. There was no price increase during the last extension period. This is the second (last) of two extension periods. Funding is available in the Laredo Transit Management Operations Fund.
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PREVIOUS COUNCIL ACTION
Approved a two year contract on 1/18/2022 and the first extension was approved on 01/22/2024.
BACKGROUND
The term of this contract shall be for a one year period beginning as of the date of its execution. This is the last year extension period. Should the vendor desire to extend the contract for the last additional one year extension periods, it must so notify the City in writing no later than (60) days before the expiration of the prior term. Such notifications shall be effective upon actual receipt by the City. Renewals shall be in writing and signed by the City’s Purchasing Manager & City Manager or his designee, without further action by the Laredo City Council, subject to and contingent upon appropriation of funding, therefore. All annual contracts shall be bound by terms of bid documents. The City shall also have the right to extend this contract under the same terms and conditions beyond the original term or any renewal thereof, on a month-to-month basis, not to exceed 3 months. Said month to month extensions shall be in writing signed by the City’s Purchasing Manager & City Manager or his designee, and shall not require City Council approval, subject to and contingent upon appropriation of funding, therefore. The City reserves the right to renew or rebid this contract if the appropriated funds initially approved by City Council are exhausted before the contract expiration date. This contract shall be the responsibility of the vendor and Transit Department.
COMMITTEE RECOMMENDATION
None.
STAFF RECOMMENDATION
recommendation
Staff recommends the approval of this second (last) extension.
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Y
Source of Funds: El Metro Operations Fund
Account #: Various Accounts
Change Order: Exceeds 25% Y/N: N
FINANCIAL IMPACT:
Funding is available in: Fixed Route (Oil & Other Lubricants) 558-5811-582-6660
Paratransit (Oil & Other Lubricants) 558-5812-582-6660.