SUBJECT
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Consideration to renew annual service contract FY23-045 with Square E. Services LLC, Los Fresnos, Texas, in an amount of $875,000.00 to provide services in the maintenance of all the water treatment plants' SCADA monitoring and electrical controls under preventative maintenance and emergency response objectives. Pricing is based on a flat hourly rate for management, a technician, a system integrator, a journeyman electrician, and a professional engineer. All services will be secured on an as needed basis. The term of this contract shall be for a period of one year beginning as of the date of its execution and is contingent upon the availability of appropriated funds. There was no price increase during the last extension period. This is the last extension period for this contract. Funding is available in the Waterworks Fund.
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VIVA LAREDO PLAN ALIGNMENT
Alignment Rating: N/A
Supporting goal(s)/policy(ies): N/A
Summary of alignment: N/A
PREVIOUS COUNCIL ACTION
Approved a one-year contract on 5/15/23.
Approved a one-year contract on 2/5/24.
Approved a one-year contract on 4/22/25.
BACKGROUND
This contract supplements the department's maintenance capabilities and provides predictive preventative maintenance for all electrical equipment and establishes a flat hourly rate for management, technician, system integrator, journeyman electrician, and a professional engineer. There was no price increase during the last extension period. This is the last extension period for this contract. The term of this contract shall be for a period of one year beginning as of the date of its execution. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Utilities Department.
Current Pricing is Attached.
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be renewed.
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Fiscal Impact
Fiscal Year: 2026
Budgeted Y/N?: Yes
Source of Funds: Water Treatment Division Fund.
Account #: 557-4120-533-2030.
Change Order: Exceeds 25% Y/N: No
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services needed, should the City need to purchase these commodities or services. The City’s obligation for performance of an annual supply contract beyond the current fiscal year is contingent upon the availability of appropriated funds from which payments for the purchases can be made.