SUBJECT
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Consideration to renew annual service contract number FY22-077 with Airstream Professional Misting Systems, Laredo, Texas in an annual amount of up to $160,000.00 for lawn maintenance services for various parks & recreation centers. These services shall be purchased on an as-needed basis. The term of this contract shall be for a period of one year beginning as of the date of its execution. There was no price increase during the last extension period. This contract can be renewed for one additional one-year extension period, also at the annual rate of $160,000, upon mutual agreement of the parties. Funding is available in General Fund-Parks and Recreation Department.
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PREVIOUS COUNCIL ACTION
None
BACKGROUND
This item was approved by City Council on September 5, 2023. This contract establishes pricing for the purchase of lawn maintenance services at various Parks & Recreation Centers. There was no price increase during the last extension period. This is the second of three extension periods.
The term of this contract shall be for a period of one (1) year beginning as of the date of its execution. The contract may be extended for one, additional one (1) year period. Should the vendor desire to extend the contract for the additional one-year period, it must so notify the City in writing no later than thirty (60) days before the expiration of the prior term. Such notification shall be effective upon actual receipt by the City. Renewals shall be in writing and signed by the City's Purchasing Manager & City Manager or his designee, without further action by the Laredo City Council, subject to and contingent upon appropriation of funding therefore. All annual contracts shall be bound by the terms of the bid documents. The City shall also have the right to extend this contract under the same terms and conditions beyond the original term or any renewal thereof, on a month-to-month basis, not to exceed 3 months. Said month-to-month extensions shall be in writing, signed by the City's Purchasing Manager & City Manager or his designee, and shall not require City Council approval, subject to and contingent upon appropriation of funding therefore. This contract shall be the responsibility of and administered by the vendor and the City of Laredo Parks & Recreation Department.
Current Pricing:
Airstream Professional Misting
Location Unit Price/Cycle
Barbara Fasken Recreation Center $220.50
Haynes Recreation Center $588.00
NE Hillside Recreation Center $298.50
Blas Castaneda Park $298.50
El Eden Recreation Center $367.50
Inner City Aquatic Center $588.00
Margarito Benavides/Tarver Recreation Centers $220.50
Cigarroa Recreation Center $220.50
Marcos Aranda/Farias Recreation Center $220.50
Market Tennis Court $147.00
Dr. Cecilia Moreno Park $294.00
Shiloh Crossing Park $294.00
Ditch from Dakota to Montana $735.00
Four Blocks off IH35 $588.00
A complete bid tabulation is attached.
COMMITTEE RECOMMENDATION
None
STAFF RECOMMENDATION
recommendation
It is recommended that this contract be renewed.
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Fiscal Impact
Fiscal Year: 2025
Budgeted Y/N?: Yes
Source of Funds: Click or tap here to enter text.
Account #: 101-3115-553-2011
Change Order: Exceeds 25% Y/N: N/A
FINANCIAL IMPACT:
The purpose of this contract is to establish prices for the commodities or services
needed should the City need to purchase these commodities or services. The City's
obligation for performance of an annual supply contract beyond the current fiscal year
is contingent upon the availability of appropriated funds from which payments for the
contract purchases can be made. If no funds are appropriated and budgeted during
the next fiscal year, this contract becomes null and void.